Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
AGREED to note the contents of the report.
AGREED to complete the Annual Governance Statement (AGS) to facilitate the approval process of the 2021/22 Annual Return in June 2022 and noted that the signature of the Chair would be required to confirm approval of the Annual Return, which included the governance statement, prior to 30 June 2022 and before the accounts be made available for public inspection.
AGREED that the policy would be reviewed annually and brought before the Joint Committee to go through any changes and seek approval. 8.2 The Joint Committee APPROVED the revised the policies listed below: · Access Policy · Appraisal Policy · Collections Information Policy · Collections Management Policy · Digital Preservation Policy · Social Media Policy · Volunteer Policy
AGREED this approach.
1.1 The Chair welcomed everyone to the meeting and stated that her thoughts and prayers were with Ukraine. 1.2 The Chair passed on her best wishes to those Members who were not standing at the forthcoming elections in May; namely Councillors Higginson, Havard and Crick. She thanked them for their valued contribution during their considerable length of time on the Committee. Councillors Higginson, Havard and Crick each thanked the Chair, the Joint Committee and the staff for their support and hard work, especially throughout the Covid-19 pandemic. 1.3 The Chair gave a specific welcome to Jonathan Perons who had recently joined the Committee. Mr Perons thanked the Chair and briefly introduced himself. Introductions were then made. 1.4 Apologies for absence were received from Councillors Richard Clark, Torfaen County Borough Council and John Guy, Newport City Council.
2.1 No declarations of interest were made.
3.1 The minutes of the meeting held on 10 December 2021 were agreed as a true and accurate record.
Y penderfyniad fel y'i cofnodwyd
AGREED to note the contents of the report.
4.1 The CA presented her report highlighting key points and following, there were no questions from the Joint Committee. However, Councillor Crick commented that there could be grants available to assist with the costs of building maintenance. The CA confirmed that she soon had a meeting with the Service Charge and Maintenance Group and that she would raise it with them in advance, to see whether there were any fund opportunities. 4.2 Councillor Harvard left the meeting. 4.3 The Joint Committee AGREED to note the contents of the report.
Y penderfyniad fel y'i cofnodwyd
AGREED to complete the Annual Governance Statement (AGS) to facilitate the approval process of the 2021/22 Annual Return in June 2022 and noted that the signature of the Chair would be required to confirm approval of the Annual Return, which included the governance statement, prior to 30 June 2022 and before the accounts be made available for public inspection.
5.1 The LFO presented her report and read through the Annual Governance Statement, asking the Committee to answer the questions outlined in the appendix. In response to those questions, the Joint Committee answered ‘yes’. 5.2 There were no comments or questions. 5.3 The Joint Committee AGREED to complete the Annual Governance Statement (AGS) to facilitate the approval process of the 2021/22 Annual Return in June 2022 and noted that the signature of the Chair would be required to confirm approval of the Annual Return, which included the governance statement, prior to 30 June 2022 and before the accounts be made available for public inspection.
6.1 The CA presented her report pulling out key points. 6.2 Councillor Crick queried the performance measure of engagement with under 18 schools and education, where no target had been set due to uncertainties around Covid. She asked whether distanced learning had been considered. The CA responded that this was something that was being looked at, but there wasn’t a lot of take up from schools because of Covid. She confirmed that they would be doing this but that it was difficult to put targets in due to the uncertainty around it. They were carrying out online learning with universities and colleges, but not schools. 6.3 The Joint Committee APPROVED the draft service plan for 2022-23.
7.1 The CA presented her report highlighting key points and following, there were no questions from the Joint Committee. 7.2 The Joint Committee APPROVED the proposed fees and charges for 2022-23.
Y penderfyniad fel y'i cofnodwyd
AGREED that the policy would be reviewed annually and brought before the Joint Committee to go through any changes and seek approval. 8.2 The Joint Committee APPROVED the revised the policies listed below: · Access Policy · Appraisal Policy · Collections Information Policy · Collections Management Policy · Digital Preservation Policy · Social Media Policy · Volunteer Policy
8.1 The CA presented her report highlighting key points and following, responded to questions asked by the Joint Committee as follows:- · Reviews took place every 3 years. However, the Disability Access Policy would be reviewed annually. If there were any changes to a policy it could be brought to Committee before its planned review in order to outline the changes and to seek approval. · The Social Media Policy could be reviewed annually; it was about Gwent Archive’s approach and how people reacted online. Things often changed with social media so it was AGREED that the policy would be reviewed annually and brought before the Joint Committee to go through any changes and seek approval. 8.2 The Joint Committee APPROVED the revised the policies listed below: · Access Policy · Appraisal Policy · Collections Information Policy · Collections Management Policy · Digital Preservation Policy · Social Media Policy · Volunteer Policy
Y penderfyniad fel y'i cofnodwyd
AGREED this approach.
9.1 The CA asked the Joint Committee how they wanted to proceed going forward in relation to whether the meetings would take place online, in person or a mixture of both via a hybrid system. The general consensus was to continue with the use of Microsoft Team, at least until the first meeting of the new term had taken place. The Joint Committee AGREED this approach.
10.1 The date of the next meeting was confirmed to take place on Friday, 17 June 2022. 10.2 The meeting ended at 11.13am.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.