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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
Resolved that: The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 18 and 18a under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972.
Apologies for absence were received from Councillor J Davies, Councillor C Jones and S Eriksen Lay Member.
Councillor A Barry Cabinet Member advised that in relation to Item 5 – Quarterly Update on Corporate Risks Quarter 3 2022/2023 if any questions were raised on Appendix 2 – Home to School Transport he would Declare his Interest and leave the Meeting.
Resolved that: The Minutes of the Governance and Audit Committee held 16 January 2023 be accepted as a correct record.
Mark Thomas Head of Regional Internal Audit Services led the Committee through the Action Log and updated the Committee.
Part of an issue followed across 12 meetings
Councillor A Barry referred the Committee to the Quarterly Update on Corporate Risks Quarter 3 2022/2023’ report. The following question was then raised on the report and responded to in detail by the Officers: · Roles and Responsibilities – The review of Risks spread across the Scrutiny Committees – Could a further column be added to indicate under which Scrutiny Committee the Risk was under The Chair then thanked Councillor A Barry and the Officers for the update to the Committee.
Part of an issue followed across 2 meetings
Councillor A Barry referred the Committee to the ‘Rolling Programme – Corporate Risk update from Corporate Management Team (CMT) Members: Capacity’ report. The following questions were then raised by the Committee on the report and were responded toin detail by the Officers: · Capacity – Recruitment – What might happen or what is here and now Clarification sought regarding an aging workforce and experienced staff – Are there succession plans in place · Further details requested in relation to the progression framework for Apprentices – What is being done regarding moving up in the Organisation – Are there any ‘good news’ stories – Situation in relation to Social Services – What opportunities are there in Social Services · What is an acceptable level of Risk · Paragraph 5.1 – Capacity 2 - Actions required to manage the Risk – Helpful to have further detail on the bullet points in the report – What are the long term actions The Chair then thanked Councillor A Barry and the Officers for the update to the Committee.
Part of an issue followed across 3 meetings
Councillor A Barry referred the Committee to the ‘Corporate Self Assessment’ report’. The following question was then raised on the report and was responded to in detail by the Officers: · Explanation requested on the process for the report The Chair then thanked Councillor A Barry and the Officers for the update to the Committee.
The Chair welcomed I Phillips and N Hollis Audit Wales to the Meeting. Ian Phillips then led the Committee through the ‘Audit Wales Work Programme and Timetable – Merthyr Tydfil County Borough Council – Quarterly Update – 31 December 2022’ report. The following questions were then raised on the report and were responded to by Audit Wales: · Work Programme Timetable – Likely timescale in relation to Accounts · Performance Audit Work – Assurance and Risk Assessment and Thematic Review – Digital – Request for extra detail on these The Chair then thanked Audit Wales for the update.
Part of an issue followed across 4 meetings
Ian Phillips led the Committee through the ‘Merthyr Tydfil County Borough Council Annual Audit Summary 2022’ and Audit Wales responded in detail to the following questions raised: · Request that in relation to ‘No changes’ that a figure be provided · Added value – Is this useful/helpful to Officers · Comparison of Reserves in relation to other Authorities · Is there a type of Action Log for planned work with RAG Status – Useful to have more regular updates e.g every quarter The Chair then thanked Audit Wales for the update to the Committee.
Part of an issue followed across 3 meetings
Lisa Cumpston Audit Manager Regional Internal Audit Service led the Committee through the ‘Internal Audit Recommendations 2022/23’ report. The Chair then thanked Lisa Cumpston for the update to the Committee.
Lisa Cumpston Audit Manager Regional Internal Audit Service led the Committee through the ‘Governance and Audit Committee Forward Work Programme 2022/23’ report. The Chair then thanked Lisa Cumpston for the update to the Committee.
Lisa Cumpston Audit Manager Regional Internal Audit Service led the Committee through the Issued Internal Audit Reports. The Chair referred to the issued Internal Audit Reports and advised that if the Committee wished to raise any issue to e-mail and that the items could then be brought to a future Meeting.
Part of an issue followed across 11 meetings
The Chair and the Committee reflected on the matters that had been considered at the Meeting.
Retirement of Head of Regional Internal Audit Service The Chair advised that this was the last Committee Meeting for Mark Thomas and thanked Mark Thomas on behalf of the Committee for his service, help and support. Mark Thomas then thanked the Committee for their good wishes and advised that his replacement had been appointed. The Chair also advised that interviews were due to be held in relation to the Lay-Member vacancy.
Decision as recorded
Resolved that: The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 18 and 18a under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972.
Resolved that: The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 18 and 18a under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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