Performance Scrutiny Committee - People

The Committee considered the Director of Social Services Annual Report 2024-25, which reviews how social services performed over the past year. It asked for an update on the move from WCCIS, the system that holds care records, to a new system called Mosaic, due in January 2026. It said it was content with the report.

1. Director of Social Services Annual Report 2024-25

   Decided

   The Committee asked for an update on progress with moving from WCCIS to Mosaic, due in January 2026. It was content with the report, was pleased with the change of format, and thanked staff for their hard work.

   Why

   The Social Services and Wellbeing (Wales) Act 2014 requires councils to produce an annual report on social services. Once adopted, the report goes to Welsh Government and Care Inspectorate Wales. The report follows new Welsh Government guidance issued in May 2024. Scrutiny comments go to the Director, who writes the report, and may be included before the report goes to Council. The report says WCCIS is nearing the end of its life and a new system must be in place by Spring 2026 to keep access to the records.

   Based on the minutes, Item 4 - CR - DoSS, Item 4.1 - Director of Social Services Annual Report 24-25

Written by AI from the council's minutes and reports. Sentences with a number or name that can't be found in those papers are removed automatically, but mistakes are still possible. Councils publish no word-for-word record of meetings, so this says what was decided and why. Read the official papers to be sure.

1. 2

   Declarations of Interest

   Minute

   Councillor Davies declared an interest as her daughter is a social worker

2. 3

   Minutes of Previous Meeting

   Minute

   The minutes of the previous meeting held 22nd July 2025 were agreed as a true and accurate record.

   Papers: Item 3 - Draft Minutes
3. 4

   Director of Social Services Annual Report 24-25

   Minute

   The Strategic Director for Social Services gave an overview of the report to the Committee. The Committee members asked questions and explored the content of the report. Comments and Recommendations: - The Committee requested an update on the progress made for the transfer from WCCIS to Mosaic in January 2026. - The Committee were content with report. - The Committee were pleased with the format change and thanked staff for their continued hard work.

   Papers: Item 4 - CR - DoSS, Item 4.1 - Director of Social Services Annual Report 24-25
4. 5

   Scrutiny Adviser Reports

   Minute

   a. Actions Arising The Scrutiny Advisor informed the Committee that actions due from the Head of Adult Services were being worked on and an update will be given to the Committee as soon as possible. They advised that outstanding actions would be pursued for an update. b. Forward Work Programme The Scrutiny Advisor noted no changes and advised that the next meeting was the 30th September 2025. c. Outcomes Monitoring The Scrutiny Advisor informed the Committee that all the outcomes have been updated and the recommendations from today’s Committee will be added.

   Papers: Item 5 - Scrutiny Advisor Report, Item 5.1 - Actions, Item 5.2 - FWP, Item 5.3 - Outcomes
5. 6

   Meeting recording

   Minute

   Please click here to watch the meeting.

   Part of an issue followed across 17 meetings

Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.

• Davies: Interest

  Her daughter is a social worker.

• Alex Pimm, Committee MemberLabourPresent
• Bev Davies, Committee MemberLabourPresent
• Carmel Townsend, Committee MemberLiberal DemocratPresent
• Claire Baker-Westhead, Committee MemberLabourAbsent
• Debbie Harvey, Committee MemberLabourPresent
• Debbie Jenkins, Committee MemberLabourPresent
• Janet Cleverly, Committee MemberNewport Independent PartyPresent
• Stephen Marshall, Committee MemberLabourSent apologies
• Trevor Watkins, Committee MemberLabourSent apologies

Lists the council's current councillors only. Co-opted members, officers and former councillors aren't shown.