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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
AGREED – (i) That, if agreed by the Executive Board, a report on the Application for UK City of Culture 2029 be considered at the September meeting. (ii) That a report on the Place Making Strategy be considered at the October meeting. (iii) That subject to the aforementioned amendments, the Work Programme be agreed.
AGREED – (i) That a future report be received which outlines performance against the 3 year business plan, together with financial forecasts. (ii) To receive an update on the Ty Pawb Advisory Board’s action plan, including detail of their work towards a future delivery model. (iii) That traders, event holders and stakeholders be invited to submit feedback on what can be done to improve Ty Pawb through an annual perception survey. (iv) That the Committee welcome the development of the roof top garden at Ty Pawb, together with the work being undertaken with KIM Inspire, which will help to positively contribute towards mental health improvement. (v) That the Committee welcome the work being undertaken to extend the opening hours of Ty Pawb into the early evening and support further work on this. (vi) That improvements should be made to the promotion of events at Ty Pawb using social media.
Apologies for absence were submitted on behalf of Councillors Tina Mannering and Andy Williams.
AGREED – That the Minutes of the Meeting held on 15 June 2022 be signed as a correct record.
Decision as recorded
AGREED – (i) That, if agreed by the Executive Board, a report on the Application for UK City of Culture 2029 be considered at the September meeting. (ii) That a report on the Place Making Strategy be considered at the October meeting. (iii) That subject to the aforementioned amendments, the Work Programme be agreed.
The Chief Officer Governance & Customer submitted a report (COGC/64/22s) asking Members to consider the revised work programme. The Scrutiny Facilitator presented the report and highlighted the main points contain within it. He advised that whilst there had been no changes made to the work programme since the last meeting, there were still two items yet to be scheduled, namely the City of Culture 2029, and the Place Making Strategy. AGREED – (i) That, if agreed by the Executive Board, a report on the Application for UK City of Culture 2029 be considered at the September meeting. (ii) That a report on the Place Making Strategy be considered at the October meeting. (iii) That subject to the aforementioned amendments, the Work Programme be agreed.
Decision as recorded
AGREED – (i) That a future report be received which outlines performance against the 3 year business plan, together with financial forecasts. (ii) To receive an update on the Ty Pawb Advisory Board’s action plan, including detail of their work towards a future delivery model. (iii) That traders, event holders and stakeholders be invited to submit feedback on what can be done to improve Ty Pawb through an annual perception survey. (iv) That the Committee welcome the development of the roof top garden at Ty Pawb, together with the work being undertaken with KIM Inspire, which will help to positively contribute towards mental health improvement. (v) That the Committee welcome the work being undertaken to extend the opening hours of Ty Pawb into the early evening and support further work on this. (vi) That improvements should be made to the promotion of events at Ty Pawb using social media.
The Lead Member for Environment submitted a report (CE/39/22) asking Members to review and comment on the performance of Ty Pawb for year 2021/22. The Chair confirmed that whilst the report wasn’t originally published with the Agenda, he was happy to proceed with today’s meeting in accordance with the Local Government Act 1972. The Lead Member presented the report and highlighted the main points for consideration. Members asked a number of questions, which were responded to accordingly, and the following points were highlighted during the detailed debate: · Clarification sought regarding what work was being done to encourage footfall, particularly regarding longer opening hours. · Confirmation that in previous reports, budget codes were set so that costs were attributed to the whole of the building rather than broken down by area. · Any deficit was contained within the budget for the Economy budget, and as this overall budget didn’t have a deficit, there would be no carry forward. · Explanations sought regarding repairs and maintenance costs for a building that had been completely renovated. Officers confirmed that the south arcade had received an upgrade since the opening of Ty Pawb, and the remaining costs were attributed to work carried out to bring some of the stalls up to the specific standard as traders changed. · During the pandemic, the heating was not on at a normal level and had caused some minor issues with regards to damp. This period also saw planned maintenance not being possible and this backlog had required additional spending in the last year. · Importance of ensuring that future reports outlined performance against the business plan in order to monitor whether targets were being met. · Confirmation that funding had been received from the Arts Council to develop a roof garden in the car park. · Confirmation that a staff restructure had been undertaken which had resulted in a leaner but more effective service. · Importance of exploring sponsorship opportunities to provide additional funding streams. · Clarification sought regarding plans to reduce carbon emissions at Ty Pawb. It was noted that a humidifier system was in place, but Ty Pawb was host to some valuable pieces of art work, and as a result have to demonstrate that those pieces will be stored in prescribed atmospheric conditions. The building also housed the town centre CCTV servers. Whilst neither of these had a positive impact on carbon efficiency, it was confirmed that work with the Carbon Team was ongoing in order to make the building more energy efficient. · The current scheme which offered car parking free of charge after 11am in some of the Town Centre car parks was unlikely to change. It was therefore recognised that alternatives for generating income, to balance any resultant losses of income from the car park at Ty Pawb needed to be identified by other means. · Further information requested on the Ty Pawb Advisory Board’s action plan, including their work towards identifying their future delivery model. · Clarification regarding the promotion of Ty Pawb on YouTube and in the local press. It was also suggested that further work needed to be done on advertising Ty Pawb via the internet and on social media. Reference was made to the networks already established during the City of Culture bid, and the importance of strengthening and continuing them. · Update requested on the relationship with the Wrexham Music Cooperative as it was previously noted that this needed to be strengthened. · Suggestion that traders and stakeholders should be invited to submit feedback or observations on improvements that could be made at Ty Pawb. AGREED – (i) That a future report be received which outlines performance against the 3 year business plan, together with financial forecasts. (ii) To receive an update on the Ty Pawb Advisory Board’s action plan, including detail of their work towards a future delivery model. (iii) That traders, event holders and stakeholders be invited to submit feedback on what can be done to improve Ty Pawb through an annual perception survey. (iv) That the Committee welcome the development of the roof top garden at Ty Pawb, together with the work being undertaken with KIM Inspire, which will help to positively contribute towards mental health improvement. (v) That the Committee welcome the work being undertaken to extend the opening hours of Ty Pawb into the early evening and support further work on this. (vi) That improvements should be made to the promotion of events at Ty Pawb using social media.
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