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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
AGREED - The schedule of dates listed below be approved, with a start time of 3pm (allowing for a Planning and Preparation Session to commence at 2.30pm). 21 July 2022 13 April 2023 29 September 2022 18 May 2023 20 October 2022 22 June 2023 17 November 2022 20 July 2023 15 December 2022 19 January 2023 16 February 2023 16 March 2023
AGREED – (i) The number of members on the Group reduce from 9 to 7, in accordance with the Scrutiny Task & Finish Protocol. (ii) The existing membership be retained as far as possible, with representation from both Customers, Performance, Resources and Governance Scrutiny Committee and Lifelong Learning Scrutiny Committee. (iii) The following membership was agreed for consideration by Lifelong Learning Scrutiny Committee at its meeting on 14 July 2022:- Councillor Dana Davies Councillor Mike Davies Councillor Carrie Harper Councillor Frank Hemmings Councillor Becca Martin Councillor Jeremy Newton Councillor Anthony Wedlake
AGREED – That the work programme be agreed subject to the aforementioned amendments.
AGREED - (i) That the Annual Workforce Monitoring Information Report be scheduled as a regular item for discussion at future meetings of the Committee, to include sickness absence and reasons and staff recruitment and retention. (ii) That any Members of the Committee who wish to visit the refurbished offices and Well-being Hub at Crown Buildings contact the Vice-Chair.
AGREED – That Councillor Graham Rogers be appointed Chair for the ensuing year. The Vice-Chair chaired the remainder of the meeting for continuity.
Apologies for absence were submitted on behalf of Councillors Marc Jones and Jerry Wellens.
AGREED - To sign as a correct record the Minutes of the Meeting held on 17 February 2022.
Decision as recorded
AGREED - The schedule of dates listed below be approved, with a start time of 3pm (allowing for a Planning and Preparation Session to commence at 2.30pm). 21 July 2022 13 April 2023 29 September 2022 18 May 2023 20 October 2022 22 June 2023 17 November 2022 20 July 2023 15 December 2022 19 January 2023 16 February 2023 16 March 2023
AGREED - The schedule of dates listed below be approved, with a start time of 3pm (allowing for a Planning and Preparation Session to commence at 2.30pm). 21 July 2022 13 April 2023 29 September 2022 18 May 2023 20 October 2022 22 June 2023 17 November 2022 20 July 2023 15 December 2022 19 January 2023 16 February 2023 16 March 2023
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Declarations are read from the minutes once they are published.
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Decision as recorded
AGREED – (i) The number of members on the Group reduce from 9 to 7, in accordance with the Scrutiny Task & Finish Protocol. (ii) The existing membership be retained as far as possible, with representation from both Customers, Performance, Resources and Governance Scrutiny Committee and Lifelong Learning Scrutiny Committee. (iii) The following membership was agreed for consideration by Lifelong Learning Scrutiny Committee at its meeting on 14 July 2022:- Councillor Dana Davies Councillor Mike Davies Councillor Carrie Harper Councillor Frank Hemmings Councillor Becca Martin Councillor Jeremy Newton Councillor Anthony Wedlake
The Chief Officer Governance and Customer submitted a report COGC/60/22 allowing the Committee to consider membership of the Groves Task and Finish Group. The Scrutiny Facilitator introduced the report referring to the main points for consideration. She advised that the membership had last been reviewed in June 2021 and a further review of membership was now required following the Local Government Elections in May 2022. AGREED – (i) The number of members on the Group reduce from 9 to 7, in accordance with the Scrutiny Task & Finish Protocol. (ii) The existing membership be retained as far as possible, with representation from both Customers, Performance, Resources and Governance Scrutiny Committee and Lifelong Learning Scrutiny Committee. (iii) The following membership was agreed for consideration by Lifelong Learning Scrutiny Committee at its meeting on 14 July 2022:- Councillor Dana Davies Councillor Mike Davies Councillor Carrie Harper Councillor Frank Hemmings Councillor Becca Martin Councillor Jeremy Newton Councillor Anthony Wedlake
Decision as recorded
AGREED – That the work programme be agreed subject to the aforementioned amendments.
The Chief Officer Governance and Customer submitted a report COGC/61/22 allowing Members to consider the work programme of the Customers, Performance, Resources & Governance Scrutiny Committee attached at Appendix 1 to the report. During the debate a number of proposals were put forward as follows: · Customer Service Review – scheduled for July 2022 (deferred from March 2022). · Public Service Board - PSB Annual Report - scheduled for September 2022. · Modern Ways of Working Programme (MWOW) – scheduled for October 2022. · Office Accommodation Review – scheduled for October 2022. · Compliance with Welsh Language Standards2021/22 – scheduled for November 2022 . · Corporate and Statutory Complaints – Information report to be circulated to Members quarterly/six monthly to monitor any trends. · Budget Scrutiny – 2023/24 budget proposals - scheduled for December 2022 (dependent on timing of notification of the financial settlement from Welsh Government). AGREED – That the work programme be agreed subject to the aforementioned amendments.
Decision as recorded
AGREED - (i) That the Annual Workforce Monitoring Information Report be scheduled as a regular item for discussion at future meetings of the Committee, to include sickness absence and reasons and staff recruitment and retention. (ii) That any Members of the Committee who wish to visit the refurbished offices and Well-being Hub at Crown Buildings contact the Vice-Chair.
The Lead Member for Corporate Services and Lead Member for Planning and Public Protection submitted a joint report COSC/12/22 which provided the Committee with an overview of the current position with regard to the Council’s response to and recovery from the Covid-19 pandemic. In introducing the report the Lead Member for Corporate Services referred to the main points for consideration. With assistance from the Chief Officer Social Care she responded to questions accordingly thereafter. During the debate the following points were noted, in particular:- · Multi-location (hybrid) Council meetings were now taking place. · Good practices were in place and health and safety procedures would be followed in the event of another outbreak. · The Chief Officer Social Care stressed that this was an overview report which focused largely on the recovery element, in line with the current Covid position. Specific areas of concern raised by some Members regarding the impact of recent staff absences due to Covid (for example in primary schools) could be referred for consideration by the relevant Scrutiny Committee. · In line with the implementation of the Modern Ways of Working policy which had been accelerated as a result of the pandemic, there had been an increase in the number of employees working from home. Concern was raised regarding a lack of continuity in some departments and the need to ensure that members of staff working from home could still be contacted. Officers confirmed that this issue would be covered at the next meeting of the Scrutiny Committee as part of the ‘Customer Service Review’ report. · It was noted that public interface was more important in some departments than others. · Crown Buildings had been re-modelled to support hybrid working and any future re-design of Council buildings would also support the new Modern Ways of Working. AGREED - (i) That the Annual Workforce Monitoring Information Report be scheduled as a regular item for discussion at future meetings of the Committee, to include sickness absence and reasons and staff recruitment and retention. (ii) That any Members of the Committee who wish to visit the refurbished offices and Well-being Hub at Crown Buildings contact the Vice-Chair.